Confused by Affidavits, SPAs, or Deeds of Sale? Kuya Phil explains the requirements in simple English so you can understand the rules, prepare properly, and know what to expect before visiting a Notary Public or Electronic Notary (where available).
Answer a few quick questions to see what generally applies under current Philippine rules. This tool provides general information only, not legal advice.
Straight answers with requirements & legal citations.
Yes — but it is now governed by the 2025 Electronic Notarization Rules. What many people call “online notarization” is regulated as Electronic Notarization.
Generally, no — not from your home or a private location abroad. You usually need consular notarization at a Philippine Embassy or Consulate.
No — not for Electronic Notarization. For traditional (paper) notarization, you must personally appear before the Notary Public.
Electronic documents (including PDFs) may be notarized under the 2025 Rules using an approved ENF and accredited ENP.
Yes. Residency is not the issue. You must be physically present within the territorial jurisdiction of the Notary Public.
Fees vary by city, document length, urgency, and the notary’s professional discretion. Always confirm the exact fee directly.
Deeds of Sale often cost more because they involve high-value property transfers and require careful verification.
There is no mandatory nationwide discount for notarization by private notaries. Indigent clients may seek assistance from PAO.
A Notary Public must rely on Competent Evidence of Identity (CEI), typically a current government-issued ID with photo and signature.
A Cedula is not valid as primary identification. However, some forms may still include CTC details as document information.
Generally, no. The Rules require identification documents to be current. An expired ID is typically not accepted.
Generally not accepted as Competent Evidence of Identity. It typically does not meet the strict requirements of the Rules.
It depends on the document. Affidavits often don't need them, but wills and certain instruments do.
Required for Electronic Notarization identity verification. For walk-ins, it may be part of the notary's record-keeping.
No. A Notary cannot notarize a blank document. It is improper and exposes the seller to legal risk.
You cannot transfer full ownership without settling the loan or obtaining the bank's consent. Compliance with the loan agreement is required.
You need a Board Resolution and Secretary's Certificate authorizing a specific person to sign on behalf of the corporation.
This is a serious issue affecting registration. Verify the discrepancy; it may require correction or legal advice.
Bring the Owner's Duplicate Title, valid IDs, and complete document details. Additional docs needed for tax and registration.
Both may involve 6% tax (Donor's vs Capital Gains). They differ in exemptions and basis. Consult a tax professional.
The estate must be settled first (EJS or judicial settlement) before transferring or selling property in the deceased's name.
Generally yes, if the property is community or conjugal. Disposition without consent may be void or voidable.
A Special Power of Attorney authorizes an agent to perform specific acts, like selling property, on your behalf.
Written parental consent is required if a parent is abroad. It may need Embassy execution or Apostille.
For couples living together for 5+ years to marry without a license, subject to strict legal requirements.
Often required by the LGU to apply for a Solo Parent ID and benefits under the Solo Parents' Welfare Act.
Often required for visa applications to show sponsor support. Requirements vary by country and authority.
Not always. Contracts are valid upon signature. Notarization is optional but strengthens evidentiary value.
Generally valid if reasonable. Notarization is optional but may strengthen evidentiary value.
Commonly signed upon separation. Notarization is optional but may strengthen evidentiary value.
Generally valid upon signature. Notarization is optional but strengthens evidentiary value in disputes.
A sworn statement declaring loss of an item, usually required for replacement issuance.
A sworn statement of financial status, often for assistance, scholarships, or free legal aid.
Used to explain name discrepancies or identity. Does not automatically correct civil registry records.
Sworn declaration of address. Acceptance depends on the institution's policy.
Sworn statement by a guardian, often for school or benefits when parents are absent.
Notarization generally doesn't expire, but document effectiveness depends on nature and institutional policies.
Must be a licensed lawyer with valid commission. Notarial act must be performed personally by the lawyer.
Entries in the Notarial Register. Every notarized document is recorded and reported to the court.
Request a certified copy from the Notary Public or inquire with the Clerk of Court where records are filed.
Depends on office hours. Many are weekdays only, but commercial area notaries may offer Saturday services.
The Principal may revoke an SPA by executing a written Revocation and notifying the Agent and third parties.
General guidance provided. Consult a lawyer for properly drafted, legally binding documents.
Replaced by Apostille for Hague Convention members. Consular authentication may still apply for non-member countries.
Written statement of medical preferences. Notarization optional but helps establish authenticity.
Not required for validity but may strengthen evidentiary value. Binding once signed.
Not necessarily. Check latest court forms; verification may be done via sworn declaration.
Notarization not required for validity but strengthens evidence. Binding once signed.
Electronic signatures and notarization are different. Notarization may still be required for certain documents.
Legally yes, same effect as traditional. However, institutional procedures may vary.
Notarization is often just step 1. Next steps depend on document purpose and receiving institution.
PhilNotary is preparing to launch a public Service Provider Directory where qualified professionals may advertise their services. If you are a commissioned Notary Public, Electronic Notary Public (ENP), Electronic Notary Facilitator (ENF), Apostille processor, property transfer provider, documentation assistance vendor, estate planner, or related service provider, you may express interest in being listed.
*The directory is not yet live. Submission of interest does not guarantee inclusion.